OUR SERVICES
Programming & Visioning
Feasibility Studies
Due Diligence
Construction Representation
Technology Integration
Furniture, Fixtures, & Equipment
Move Management
Decommissioning
Site Support Services
Programming & Visioning
Document the types of functional spaces that will be needed in the new office or manufacturing space. Determine the footprint for each functional space that will enable your organization to maximize the value of the new office or facility over the term of your occupancy. Then develop a vision for what you want your staff, clients, and vendors to feel when they enter and work within your space. Our involvement in the Programming and Visioning documentation process early on will equip you with the knowledge necessary to identify the best available spaces in your market and reduce the amount of time it takes to decide upon what option is best.
Feasibility Studies
Evaluate the alternatives that exist in the market based on future space requirements. Options such as renewing your current lease and renovating the existing space, expanding into the adjacent space, choosing between multiple relocation options, or developing a new piece of real estate, all come with a great number of advantages and drawbacks. While considering your Program and Vision requirements, confidently identify the budget required, the schedule duration, and the anticipated workload required to execute the competing options. Select the option that fits your company’s budget, schedule requirements, and risk tolerance, then move forward with confidence.
Due Diligence
Prepare for your transaction while maintaining the focus on the ultimate purpose of the real estate – operating your business from the location. Whether you need one or many of the following: a property condition assessment, environmental survey, asbestos report, site survey, parking analysis, zoning and land use analysis, title search, historic building code ordinance identification, or loan commitment review, a coordinated and timely completion of these activities will produce the useful information you need to move forward with the transaction. Acknowledging the post-transaction tasks that resulted from the due diligence efforts while adding in the tasks of producing conceptual designs, test fits, and correlated construction pricing will produce the project framework that is required to bring your Vision to Life.
Construction Representation
Relofant can provide a spectrum of services related to managing a ground-up or tenant improvement project. A unique set of the following activities is necessary for every project environment. Begin defining your space requirements immediately after the Programming and Visioning effort is complete and thoroughly establish a construction scope of work as part of a TI allowance or turnkey lease negotiation. The process of clearly defining the space requirements early in the process will translate into real project cost savings and aids in soliciting an RFP to evaluate and contract with the necessary architectural and engineering design professionals required for your project. Document and manage requirements in coordination with the architect and engineers’ design processes to expedite plan set completion. Reduce the need for future change orders by ensuring that no requirements are overlooked. Engage the governing building department to open lines of communication early in the project life cycle. Solicit General Contractor RFPs and evaluate qualifications for construction services at the interval your project requires. Maintain a seamless construction delivery schedule with a routine Owner-Architect-Contractor (OAC) meeting cadence and intentional communications management between design professionals, the building department, the General Contractor, and owner’s items vendors, throughout the construction process to deliver a finished space ready for operations.
Technology Integration
Integration of the technology requirements begins during the architect’s design development process. Early identification of requirements ensures the technology scope of work does not result in change orders from the General Contractor. Gathering requirements, engaging the appropriate vendors for a competitive bid, and making an expert recommendation for the best solution is how Relofant helps save our clients countless phone calls and hours dedicated to site visits. Our reliable network of technology experts ensures that all your technology systems are integrated seamlessly into your new base of operations.
Furniture, Fixtures, & Equipment
Engaging the furniture vendor(s) earlier in the architect’s design development process than the current industry standard allows our clients to benefit from working with a more robust space design. Early engagement and documentation of requirements ensures the FF&E scope of work does not result in change orders from the General Contractor. With FF&E being a large portion of the project spend, typically second only to construction, the engagement of the appropriate vendors at the right time will allow you to comfortably make decisions about the layout and look of your future space in alignment with the established budget. Maintaining a focus on lead times and order dates will ensure the project schedule is not a risk.
Move Management
The success of a commercial relocation project rests on the seamless transition from the Origin Site(s) to the Destination Site(s). Move Planning is critical to ensuring the right resources are sourced and at the appropriate market rates. Our approach to inventorying the contents, managing contents purges, creating move maps, completing pre-move training for staff members, placarding the Destination Site, and managing the variety of Move Day stakeholder communications required for the project will result in a seamless transition into the new space. Day One in the new space will be as productive as the last day in your old space with ZERO unplanned operational downtime.
Decommissioning
After you’ve vacated your origin location, two facts remain: you want your security deposit back (or the space to be in marketable condition) and you want nothing else to do with anything regarding the old location. Planning the decommissioning effort as a continuation of the move effort creates efficiency that will reduce the project spend and shorten the duration of the overall project. Whether it is seeing that the office is just in “broom-swept condition” or it is managing the removal of large industrial machinery, or anything in between, Relofant’s management of these efforts ensures that our clients can focus solely on their operations in the new space without concerning them with the old space.
Site Support Services
Just because the current project has seemingly wrapped up, it does not mean that there will no longer be space-related projects needing to be completed in the future. As any site-related needs arise, call on Relofant to be your single point of contact. Many of our clients utilize our Site Support Services to keep Relofant as their trusted, go-to resource for any and all site-related needs or commercial real estate project consulting.